Access the Faculty Leave Request Form

1. Log into your HR Self-Service.
2. Change the landing page from "Teaching and Advising" to "HR Self Service" using the drop-down at the top center of the page.
3. Click the "Faculty Leaves" tile. 
4. On the “Leave Request” screen, you will see:
   • An orange “Request a Faculty Leave” button,
   • A listing of your prior leave requests through this new system, and
   • A summary of your leave history.
5. Click on “Request a Faculty Leave” to begin the leave request process.

Request a Faculty Leave

1. On the “Faculty Leave Request” page, begin by selecting the Academic Year of the requested leave from the drop-down menu. 
2. Select the term of the leave:
   • If you are requesting an entire academic year leave and the leave type will be the same for the entire period, select “Academic Year – One Leave Type”. Then select the leave type and pay type from the drop-down menus.
   • If you are requesting an entire academic year leave and the leave type for the fall will differ from the leave type for the spring, select “Academic Year – Varying Leave Types by Term”.  By selecting this option, you are now able to select the leave type and pay type for both the fall and the spring terms from the drop-down menus.
   • If you are requesting a leave for the fall term only, select “Fall Term Only.” Then select the leave type and pay type from the drop-down menus.
   • If you are requesting a leave for the spring term only, select “Spring Term Only.” Then select the leave type and pay type from the drop-down menus.
3. If you will be out of the country at any time as part of your leave, please enter the name(s) of the country or countries and the start and end dates for your time abroad. If you are unsure about dates, please estimate. Separate trips to the same country should be listed.
4. Upload your Leave Statement by clicking on the “Attach Faculty Member’s Statement” and selecting the file using the “Browse” button.  We encourage you to use this template for your Leave Statement. Please note that the system will only accept PDF files, so you will need to convert your completed Faculty Member's Statement to a PDF file before uploading.
5. Upload any supporting documents, as PDF files, by clicking on the “Attach Other Supporting Doc” button.
6. Use the “Additional Comments” box to communicate any additional information to your department manager and chair. 
7. Please note that in the process of considering or requesting a leave of absence, a faculty member should take into account the obligations associated with his/her current and pending sponsored programs at Princeton. The department grants manager and/or ORPA is available to assist with this. Depending on the circumstances, sponsors may require notification of the leave or a replacement PI may need to temporary be named.
8. Click “Submit to Department” to send your completed leave request to your department for further review. If you would like to save your request without sending it to your department, click “Save & Finish Later”.

Review, Revise, or Cancel a Previously Submitted Leave

1. Log into your HR Self-Service.
2. Change the landing page from "Teaching and Advising" to "HR Self Service" using the drop-down at the top center of the page.
3. To review or cancel the leave request, select “Click to Review Leave” next to each leave request in the "Leave Request History" box.  You can select “Revise Request” or “Cancel Request” on the right side of the screen.  You may also view previously uploaded attachments by selecting the “View Attachment” button.